can outlook synchronization only let our user view the remote document via internet instead of download a physical copy to data file?

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can outlook synchronization only let our user view the remote document via internet instead of download a physical copy to data file?
remote document view via internet only instead of download a copy to data file 
alvin chan




Posts: 26
Joined: 2019-10-07
Hi support

Can we customize the outlook synchronization to only allow user view the remote document via internet only instead of download a copy of the document add into the data file ?
Posted 17 Oct, 2019 21:09:59 Top
Andrei Smolin


Add-in Express team


Posts: 16673
Joined: 2006-05-11
Hello Alvin,

I don't know whether this is possible or not. You would need to research the use of these properties:
- MailItem.DownloadState: https://docs.microsoft.com/en-us/office/vba/api/outlook.mailitem.downloadstate
- MailItem.MarkForDoanload: https://docs.microsoft.com/en-us/office/vba/api/outlook.mailitem.markfordownload
- MailItem.RemoteStatus: https://docs.microsoft.com/en-us/office/vba/api/outlook.mailitem.remotestatus

I suppose you'll also need to disable Ribbon controls that the user can use to download the item. But the thing I would check out first is: it is possible that Outlook downloads the item automatically when e.g you double-click it or when it is shown in he Reading Pane. Maybe, other scenarios exist where Outlook downloads the item.

Regards from Belarus (GMT+3),

Andrei Smolin
Add-in Express Team Leader
Posted 18 Oct, 2019 01:53:20 Top